Management Articles Index
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M101
Word Count: 449
Are You An Effective Manager?
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Y |
ou may have been managing people for years. You think that you know the ins and outs of managing people and running your department, but your boss says that you aren't meeting the company goals. You're cautioned to "get it (budget) in line or else." You think, " I am doing fine…the boss is being unrealistic." – continued….
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M102
Word Count: 128
Do You Know Your Employees?
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I |
f you want to increase the motivation among the people that work for you, you need to know what motivates them. Answer these questions for each employee.
She _______________ working under pressure.
_________________ excites him about….
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M103
Word Count: 121
A SUDDEN CHANGE
Recently I was notified about a new assignment. I was not happy about it and I told my boss.
Usually I wear jeans and causal shirts to work because we have a very lax dress code, but for some reason I decided to wear a sports jacket and tie on Wednesday and Thursday.
On Friday, the boss called me into his office to discuss the upcoming job and my feelings about the company. Gradually it dawned on me that he thought I was interviewing because of my abrupt change in attire.
Looks like I might get pay a raise. This week I'm going to wear a suit, polish my shoes, and go home early just to clinch it.
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M104
Word Count: 119
QUALITY BASHING
Here are three keys to effective quality management programs:
1) Customize the program to your specific situation. Descriptions of the successes of others don't cover the small key changes which often make a difference in culture, morale, and procedures. Don't clone somebody else's program.
2) Tie your program to your...
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M105
Word Count: 98
CONFERENCE EVALUATIONS
If you have conferences, remember to gather input from the attendees, so that you can improve. Feedback can be gathered at several levels. The first is affective reaction. How satisfied...
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M106
Word Count: 110
Managing Change
Facing change, a group divides into three factions — those for it, those against it and the fence sitters. Which group should you encourage?
Answer: Spend your time with those who already favor it...
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M107
Word Count: 189
Dealing Deadline Dawdling
If a co-worker often fails to deliver what you need to complete a project on time, try to correct the problem with these approaches:
Assign the person an earlier deadline than you give others. But even though you’ve built in a time cushion, don’t treat this deadline any differently than others. Example: Send...
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M108
Word Count: 104
TELL EMPLOYEES EVERYTHING
When Jack Stack (author of The Great Game of Business) was asked by a local hotel manager how to improve his hotel's margins, Jack asked him what occupancy rate he needed. His answer: 68%. Then Jack asked him how many of his...
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M109
Word Count: 83
Reduce Your Customers' Stress
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Y |
ou've heard about studies that have shown that the average person is under great stress these days. Try thinking about your interactions with them in that light. Does everything you
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M110
Word Count: 94
THE TOP 10 WAYS TO EDUCATE ANOTHER PERSON.
1. Sharing stories, anecdotes, parables.
2. Delivering messages with an Edge/Hook to them.
3. Demonstrating and then role-playing a technique or skill.
4. Asking good questions.
5. Being a model of what you...
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M111
Word Count: 116
When you must say "you're wrong"
Telling people that they’re wrong won’t win them over. In fact, it will only make them defensive.
But you might convince others that they’re wrong if you say "That’s a good point. And it would be a legitimate concern if ..."
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M112
Word Count: 269
When Members Form Cliques
Team members cluster in subgroups for any number of reasons. Common interests, shared projects, or even work-style similarities can cause people to band together. But cliques can make others feel excluded or create opposing coalitions that destroy consensus.
If your team members have formed entrenched cliques, you should:
1. Determine if cliques are affecting the team. If people...
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M113
Word Count: 50
VALUABLE MANAGEMENT SKILLS
Here are the six skills people want most from new hires. These skills would also be beneficial for advancing in your present job.
1) Public speaking.
2) Financial management.
3) People management.
4) Interviewing...
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M114
Word Count: 450
The Top 10 Tips for Working with Difficult People
Dealing with difficult people is ...well, difficult for most of us. Hostile and aggressive people put us on the defensive, cause us anxiety, frustrate our coping skills, and take us out of our comfort zones. Here are 10 tips for diffusing aggressive behavior and getting your needs met.
1. Set strong boundaries. Let the aggressor know that there are certain types of behaviors and actions that are unacceptable to you. For example, let them know that you will not accept/allow profanity in your conversations.
2. Defer discussions. When a situation is escalating and both parties are upset with each other is not a good time to reach resolution of a conflict or...
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M115
Word Count: 183
Management Idea on Communications
Food For Thought
If you want your people to focus on performance, you've got to figure out an effective way to tell them how the company is doing. Jay Johnson lets his people's palates do the talking. Every month, he holds a communication session for the 70 employees of Crest Microfilm Inc., in Cedar Rapids, Iowa. If it's been a so-so month, he orders pizza and soft drinks. But if the company has done well, he lets the employees...
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M116
Word Count: 94
Supervisors – Managers - Leaders
Include Learners in Training and Development Planning
The learner will get the most out of the plan if he or she feels strong ownership in the plan. Ownership comes from taking part in developing the plan. Also, professional development rarely includes only gaining knowledge and skills about a job role. Professional development often includes self-development, as well, e.g., admitting one's limits and capabilities. Learners are often the best experts at realizing their own needs for self-development. Therefore, learners should be involved in as much as possible in developing the plan.
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M117
Word Count: 64
Supervisors – Managers - Leaders
When Assessing Results of Employee's Learning, Maximize Feedback About Performance
Consider getting feedback from the learner's peers and subordinates about the learner's needs and progress to meet those needs. A 360-degree performance review is a powerful practice when carried out with clarity and discretion. When first carried out, it may be wise to get the help of an outside professional.
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M118
Word Count: 308
Managing through goal setting
Unless you know what you want to achieve, there's no way to measure how close you are to achieving that objective. Goals give you a standard against which to measure your progress.
The goals you set for accomplishing the company's/department's mission must be in line with the vision and what your company wants you to do. If what you plan to achieve for your job, department, or team isn’t coordinated with the goals of your organization, you'll waste your time and energy.
Goals are the foundation of motivational programs. By reaching toward your goals, you become motivated, and by knowing the goals of your team members and helping them reach those goals, you help to motivate them.
The process of setting goals takes...
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M119
Word Count: 444
Are You An Effective Manager?
You may have been managing people for years. You think that you know the ins and outs of managing people and running your department, but your boss says that you aren't meeting the company goals. You're cautioned to "get it (budget) in line or else." You think, " I am doing fine…the boss is being unrealistic."
Or perhaps you've just been promoted to your first supervisory position. Your boss calls you in on Thursday, tells you how good of a job you are doing, shakes your hand, and tells you that starting Monday that you are in charge. No training, no guidance, just "do it." It's great to get a promotion, but don't you wish you could have some training to be able to motivate others to do what you had done so well? To be able to deal with the people in this new position?
Your role as manager/supervisor is critical to organizational success. You are...
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M120
Word Count: 181
Don't Be Afraid To Say No
You can't do everything. At times you get so bogged down with daily activities that it is simply impossible to take on another project. How can you say no diplomatically?
Sometimes you can't. The project may have a high priority and have to be completed. Take a look at your other projects and see if any can be delegated or temporarily set aside. You may have some projects ahead of schedule and can afford to postpone them or some that are just not as important.
Talk with your boss to see if he/she has any suggestions on which projects can be..
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M121
Word Count: 308
Managing By Walking Around
This is not a new concept but one that seems to have been forgotten. As I work with companies to help them enhance their management capabilities I am surprised to see how few managers are actually walking around. We keep getting caught up in paper work, (or at least that is an excuse) and not taking the time to see what our associates, staff, employees, and team members are doing.
It is not just walking around either. It is what you do when you walk around. Patrick made a practice of walking around the factory floor and stopping to speak to some of his employees-usually the same people whom he had...
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M122
Word Count: 221
Managing Change With Personalities
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I |
t’s a mistake to expect everyone to react to change in the same way. Instead, say consultants Kathy Kolbe and Jim Woodford, it makes more sense to benefit from what Kolbe calls the instinct-based actions of these four personalities:
1. Fact-finders need to investigate and process information.
2. Follow-throughs want a sense of order.
3. Quick-starts welcome innovation and risk.
4. Implementors...
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M123
Word Count: 185
Light employees’ creativity fire
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W |
ant to re-energize your employees? Give them new challenges without changing their jobs. Here’s how it’s done at the Center for Creative Leadership in Greensboro, N.C.:
· Create small, quick projects so employees grapple with tough issues and propose realistic solutions. Example: If recruiting is a problem, have employees organize college job fairs where they explain the company’s goals and their jobs.
· Assign projects employees would rather not do. Example: Have them handle all customer complaints for the current quarter. Reason: They’ll learn skills that could help them with a crisis later.
· Make presentation and analysis part of a project to develop strategic thinking skills. Examples:
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M124
Word Count: 208
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W |
hen
having to deal with an employee who is not performing
according to company policy, here is a checklist that may
help keep you on track as well as keep your emotions in
check.
q Know the rules. Follow your organization's discipline system.
q Avoid sudden decisions made in anger.
q Do not terminate or threaten termination...
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M125
Word Count: 245
The Best Manager
The following are the top five traits every manager should practice. As a leader, basic necessities such as organizational and communication skills and an influential personality are given expectations. These are characteristics that too many in power often lack.
1) GO WHERE THEY ARE
A good manager will know that to get the support from his/her workers will require the effort to work WITH them in order to achieve the level of success desired. Expecting someone to be at a level they cannot achieve only decreases employees self-esteem and thus, the morale of the company.
2) KNOW YOUR EMPLOYEES
Allow yourself the opportunity to develop
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M126
Word Count: 604
The Effects Of Change On The Manager
One of the least mentioned effects of change relates to how it affects the manager leading that change, and his or her ability to undertake the leadership role. We have already talked about the effects of change on the individual employee, and of course managers are subject to the same reactions, resistances and strains. Some types of change, such as restructuring, or downsizing can put considerable strain on the leaders of an organization.
Stress, Stress & More Stress
One primary...
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M127
Word Count: 461
The Top 10 Things That Make A Good Manager
How to become the boss everyone loves to praise, rather than the boss everyone loves to hate!
1. Acknowledge your staff.
When a member of staff does a job well, make sure you notice it, and acknowledge her or him for it. Don't let the opportunity to praise a piece of good work go by.
2. Never, ever, humiliate anyone on your staff team.
If you are annoyed with someone on your team, or they have...
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M128
Word Count: 105
Diversity Defined
Diversity is defined as having differences. These differences may range from personal preferences such as being a vegetarian to physical limitations such as limited visual or hearing. Yet, a recent national survey suggest that most define diversity as either having racial or cultural differences. To embrace a more global definition of diversity, try incorporating these ideas in your corporate culture:
· Keep an open mind to all individuals and their ideas...
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M129
Word Count: 482
Delegating Without Fear
You don't have to be afraid of delegating work to others if you follow these principles.
Make Appropriate Assignments
You know the capabilities of each of your associates. When you plan their assignments, consider which person can do which job most effectively and efficiently.
Making Sure That Your Instructions Are Understood
After you give detailed instructions to one of your team members, your usual question is probably "Do you understand?" and their usual answer is "Yes". But do they really understand? Maybe....Maybe not! Or maybe that person just thinks they understand and they may not or are too embarrassed to say they don't.
Rather than ask "Do you understand" ask "What are you going to do?" or "How do you plan on accomplishing this task?" Listen to their response and make sure your assignment has been understood.
Making Sure That Your Instructions Are Accepted
Your instructions must not only be understood but also...
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M130
Word Count: 113
Stop Sending Mixed Messages
Think about what you ask of your staff members. Do you send conflicting messages? For example, do you:
• Emphasize employee satisfaction, but expect employees to work so much overtime they miss family events?
• Stress quality and customer service, but undermine them by cutting corners when you purchase supplies and equipment?
• Encourage staff members to show compassion for co-workers' feelings, but criticize them for occasionally becoming emotional in front of you?...
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M131
Word Count: 94
Lessen crisis management
Keep crisis management from dominating your day. After putting out a fire, routinely go one step further by asking:
Then put a plan into place to avoid the crisis next time.
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M132
Word Count: 154
If an account executive fails to meet a mutually established skill or financial goal, he or she is given a warning and an opportunity to improve. If that improvement is not achieved, the executive is given 60 days to follow a new strategic plan under the guidance of the sales manager. The new plan is designed to give the salesperson every chance to work, providing the salesperson is willing and able to follow the plan. If the corrective action plan works, the employee continues; if the plan fails, the employee is outplaced.
As an alternative to following a new strategic plan, the salesperson can elect to seek another position during a specified period. Chances are that they will find a new position that matches their job skills. Once the decision between these two options is made, the employee has no choice but to improve or move.
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M133
Word Count: 288
“Take Action Before Hostility Festers”
We’ve all heard of road rage and air rage, but the newest trend seems to be desk rage.
Hostility in the workplace must be dealt with immediately. If it’s not, the results can be disastrous.
Hostility can arise when complaints are ignored. Managers stall, thinking a disagreement will blow over. Meanwhile, employees grow resentful of management’s perceived neglect. Even when a situation doesn’t blow up, the damage to workplace morale and productivity can be harmful. Take these steps to defuse workplace hostility:
• Interview those who are directly involved in a dispute, as well as any witnesses. These interviews, which should be done within a day or so of the complaint, are critical in gathering information. It’s important to ask open-ended questions, not assuming anything.
Often what appears to be black-and-white can have many shades of gray.
• Keep the...
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M134
Word Count: 557
The Top 10 Qualities Of An Excellent Manager
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A |
n excellent manager taps into talents and resources in order to support and bring out the best in others. An outstanding manager evokes possibility in others.
1. Creativity
Creativity is what separates competence from excellence. Creativity is the spark that propels projects forward and that captures peoples' attention. Creativity is the ingredient that pulls the different pieces together into a cohesive whole, adding zest and appeal in the process.
2. Structure
The context and structure we work within always have a set of parameters, limitations and guidelines. A stellar manager knows how to work within the structure and not let the structure impinge upon the process or the project. Know the structure intimately, so as to guide others to effectively work within the given parameters. Do this to expand beyond the boundaries.
3. Intuition
Intuition is the capacity of knowing without the use of rational processes; it's the cornerstone of emotional intelligence. People with keen insight are often able to sense...
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M135
Word Count: 102
Productive Meetings
Make your meetings more productive with these simple steps:
1. Project updates. Have each person give a quick one-minute report on the status of a project. Have them mention anything that is challenging that could hinder the completion date and ask for suggestions.
2. Follow the agenda. Have an agenda prepared for every meeting. Stay focused. Follow the agenda and leave time for pressing issues.
3. Focus on the most...
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M136
Word Count: 270
Nurturing Creativity At Work
Good managers know that creativity is essential for the health and prosperity of the companies they work for. And therefore, good managers also know that their single most important job is to nurture creativity in those who report to them.
There are three keys to nurturing creativity:
1. Always acknowledge the importance of those who report to you and their contributions. All people crave recognition and approval, and it’s a manager’s job to make sure that workers get this. Leaders are responsible for the morale of their departments.
2. Solicit the opinions of everyone in your department. Include everyone in your meeting, from senior members of your team...
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M137
Word Count: 287
Influence Of The Responsive Manager
The responsive manager tends to succeed by building bonds of respect and trust with those around him/her. Staff respond positively to responsive managers; they work more diligently, work to help the manager and the organization succeed, and will go the extra mile when necessary. That is because responsive managers act consistent with the principle that their jobs are to help their staff do their jobs. So, a basic inter-dependence emerges based on behaviors that show concern, respect and trust.
Responsive managers also influence those above them in the hierarchy. Because responsive managers have the ability to read and act upon the needs of their "bosses", they are perceived as helpful and reliable, or in a simple way, very useful. This allows them to get the "ear" of people above them in the system, and further helps get things done when needed.
Contrast this with the...
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M138
Word Count: 267
Managing By Walking Around
21 ways to communicate with your employees
1. Include affected employees in goal setting
2. Give frequent and meaningful recognition for a job well done
3. Interact with employees on an informal basis
4. Go to staff’s work area, meet them on their own turf
5. Ask for staff’s opinions and listen with an open mind. Try to understand their point of view
6. Share non-confidential information with staff, and ask for their input and response on issues
7. Offset demoralizing actions and events by emphasizing what went well, and use the experience as a learning opportunity. Focus on the positive
8. Listen 80% of the time and talk 20%
9. Ask staff what rumors they have heard, and address them
10. Get into the “trenches” with staff. Look for opportunities to understand employees’ jobs better
11. Give...
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M139
Word Count: 279
"Seven ideas for motivating the workforce"
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ersonal recognition is one of the most effective ways of motivating employees toward top-notch performance. Author Don Martin offers these strategies:
1. Confer meaningful titles. It costs little to give an employee a title and provides recognition by making a statement within and without the organization. The key word, though, is meaningful. The employee and others will recognize when titles are hollow.
2. Build quality circles. This is a way of telling achievers that they have earned their way into a select group of
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M140
Word Count: 259
How to give clear instructions
It is the responsibility of the supervisor or manager to give clear job instructions. When this happens, the task usually gets done properly without the need to backtrack--saving time, money, and hassles.
Match instructions to individual employees. Strive to capture the style of each listener. Visual people will respond if you show them how to do the job; auditory people need you to tell them how to do it; and kinesthetic people may prefer a hands-on opportunity to learn as you monitor them.
Explain the big picture. Let the employee know how a particular task dovetails into the vision of the company and contributes to its success.
Set ground rules. Be sure to state your ultimate goal for the project and clearly define areas where the employee is responsible and accountable.
Detail expected results and how they will be measured, indicate milestones to be reached, and deadlines that apply.
Identify precise procedures to be followed. Pro...
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M141
Word Count: 1274
Management Crisis
One of the most important responsibilities in companies is that of manager. It is also one that is taken for granted. The typical manager has never had any formal training or development in management, has had no good role models, and was promoted to this position due to being highly ambitious, hard-working, strong in technical skills, and a long-time employee. Once promoted, they are expected to immediately take the reins. The consequences to companies of all sizes include: lost customers, employee turnover, lower productivity, overtime, work that has to be redone, and absenteeism.
For the purposes of this article, let us agree on this definition of managerial responsibilities:
Those in charge of managing a business are responsible for identifying business objectives, establishing a clear set of expected outcomes, creating policies and procedures to guide daily activities, aligning appropriate resources, and providing the development and support necessary to maximize the likelihood that expected outcomes are achieved.
Case Study: Does that clear things up? Picture being a new manager (Charles) and reading that as your job description. Charles has been with the company in the finance department for five years and is the brightest technician they have seen in years. He will work 100 hours a week, is committed, ambitious, and is loyal to his boss. When his boss gets promoted, Charles is the...
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M142
Word Count: 557
Knowing When It’s Time for Anger Management
As a manager, you are forced to deal with a variety of problems everyday. Most cases are minor and have quick solutions. However, what do you do with the employee who is a constant problem? You know the type, the one who is always complaining, is irate, and causes trouble within your department? Are you quick to discipline in hopes that the problem will be solved, or do you look deeper and explore why this employee seems to snap at anything and everyone? Put each of the recurring events together, and look at the whole picture. You might be surprised to find that what this employee really needs, instead of another note in his or her file, is anger management training.
How do you know when an employee might be a good candidate for anger management training? Some warning signs are relatively straightforward, such as being chronically irritable, impatient, short-tempered, argumentative or sarcastic. Fellow employees may report that there is frequent conflict, or increased tension or lack of cooperation. Chronic absenteeism or tardiness to work, may also be signs that something is wrong.
Many companies are beginning to take steps to help employees deal with anger issues. A company’s HR department or one of their Employee Assistance Programs should have information on how to approach employees with possible anger issues, as well as places that offer anger management training.
Keep in mind that anger management training is ...
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M143
Word Count: 647
More Than “Managing” During Change
Change management is a hot topic. There are change management consultants, change management systems and coaches who help people handle change. With all of that expertise available, it can still feel like we are just barely managing during change. In some cases, those feelings are exactly right.
Recently, I conducted a workshop within a worldwide organization. The folks in this organization had been put through an endless roller coaster of change in a brief period. The top leader had changed more than once, vice presidents and director level leaders had changed multiple times. The direction of the organization had changed 180 ° and then completely reversed within two years. Even the target market and preferred customers were constantly shifting. These folks had experienced change overload. Change overload occurs when employees spend 30% or more of their time on change related tasks. I imagine this company was way over that 30% mark.
Surprisingly, the groups treasured their organization, and were amazingly committed. They desperately wanted to succeed. Until our workshop, they didn’t realize they had already won several key battles. The first battle of any change situation is harnessing a desire to succeed. These folks still were committed to success even after being spun around on a “tilt o wheel” of organizational change. They had the drive to move forward, the first big win!
The second big win was their sincere appreciation for their staff and a keen interest in supporting staff needs. Most organizations spend time planning for system changes and little or no time planning for the impact of change on people. These mid-level managers did not have the authority to stop the roller coaster, but they had a sincere desire to minimize any unnecessary damage. They had a vital quality for leaders in change, a genuine concern for people.
The third victory ...
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B176 & M144 & L160
Word Count: 776
How To Run An Effective Business Meeting!
How productive are your business meetings? Would you describe the culture that governs your meetings to more resemble World War III or crazy chaos? During a meeting, do you focus on the agenda at hand or do you concentrate more on breaking a foam cup into bits? Would you qualify eating all of the donuts in a meeting as a major accomplishment in your agenda? If these meeting scenarios sound familiar to you, you are not alone! Many studies have shown that more time is wasted in meetings than in any other business activity. It is estimated that people spend 20-40% (upper management is much more) of their time in meetings and that meetings are only 44-50% efficient (source: Steve Kaye). By improving the efficiency of your next meeting, you may increase your bottom line.
The first step in improving the efficiency of your business meetings is to recognize that meetings are a collaborative effort. The very definition of a meeting is a TEAM activity where SELECT people gather to perform WORK that requires GROUP effort. All participants of a meeting, therefore, must play a role in remaining focused and progressing through the meeting in a timely manner.
Before calling a meeting, it must first be ...
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M144
Word Count: 802
How To Manage Your Boss
Many of us in the workplace today have become so accustomed to being “managed” in someway or another that we never think to turn the tables for our own benefit. We get caught up with deadlines and details and often lose sight of the fact that the employee /manager relationship can be a fruitful partnership. By simply recognizing that the boss holds the key to our success, we can begin to take those steps necessary to ensure success for both ourselves and our boss. To cultivate the most productive partnership, we need to continually assess and commit to the following with great precision and exceptional skill:
1. Understand self: what and who inspires you?
2. Understand your boss: both their needs and pet peeves!
3. Position yourself with the skills and qualities to win in any situation.
Understand Self
Ask yourself these questions. What makes you tick? Why do you do the things you do? What motivates you and what derails your enthusiasm? The answer to these and others will help to define who you are and why you do what you do. In most employee/manager conflicts, it is differences in work styles and values that cause a relationship to derail. One individual may pay considerable attention to quality and detail while another focuses on the big picture or the bottom line. Fortunately, it is possible to learn how to observe and predict these differences and adapt one’s style to complement that of the other person.
Understand Your Boss
Get to know your boss better. Pay careful attention to ...
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M145
Word Count: 503
80/20 Talent Management
Do More of What Drives Business Success
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P |
erhaps better recognized as the 80/20 Rule, The Pareto Principle is essentially this: only a few key things contribute to the majority of results. Here are a few examples of how this applies to business situations:
· 80 percent of results comes from 20 percent of efforts
· 80 percent of revenue comes from 20 percent of customers
· 80 percent of profit comes from 20 percent of the product range
In addition: 80 percent of your business success relies on 20 percent of your organization’s talents.
It’s deceptively simple, but an incredibly powerful insight. Maintaining a focus on how The Pareto Principle operates in your business will increase your success in many areas, including talent management.
According to The Pareto Principle, if you and your employees apply ten individual talents each to accomplish your work today, those 10 talents will not all be equally effective. In fact, the 80-20 rule states that only 2 of your talents will account for 80% of your success. The other 8 will be much less effective. Identifying which talents are most productive takes a person a long way in achieving greater personal and professional results.
Apply The Pareto Principle to Your Leadership Talent
Everyone...
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